This sample letter will serve as a great tool for your practice when going to renegotiate your reimbursement rates with your private payer. You can use the letter, in PDF format, as a guide when writing your own renegotiation letter, says the letter's author Brian Agnew, president of Supero Healthcare Solutions in Austin, Texas.
The key: Your letter should be straightforward and brief, no more than two pages, dictating what you want to renegotiate and a glimpse of why your practice is important to the payer and the leverage it can offer, experts say (PBN 10/31/11). The key is to explicitly say what you want to do without tipping your hand, Agnew says.